AUTOMATION & RPA

Trigger

Automation & RPA

Definition

A trigger is an event that automatically starts a workflow or action. It can be time-based (every Monday at 9:00 AM), event-based (new order received), condition-based (stock below minimum threshold), or user-action based (button click). Defining the right triggers is the first step in designing effective business automations.

Related terms

Automation & RPA

Webhook

A webhook is a mechanism by which one system automatically notifies another when an event occurs. For example, when a customer fills out a form on the website, a webhook can automatically trigger a workflow: send a Slack notification, create a CRM contact, and schedule a follow-up email. It is the 'trigger' of many business automations.

Automation & RPA

Scheduling

Scheduling is the automatic planning of task execution at predefined times or intervals. A scheduling system can launch daily reports, update dashboards, synchronize data between systems, and generate periodic communications. Cron jobs, cloud schedulers, and tools like n8n allow automating any time-based repetitive activity.

Automation & RPA

Workflow Automation

Workflow automation is the design and automatic execution of sequences of business activities. For example: when an order arrives, the system checks customer credit, verifies availability, generates the order confirmation, and notifies the warehouse. Tools like n8n, Zapier, and Make allow building complex workflows without writing code.

EXPLORE

More terms in Automation & RPA

RPA (Robotic Process Automation)

RPA is the technology that uses 'software robots' to automate repetitive tasks normally performed by people: copying data between systems, filling out forms, generating reports. It does not require changes to existing systems because it interacts with interfaces as a user would. For SMEs, it is the fastest way to automate processes without changing the management software.

Workflow Automation

Process Mining

Process mining is the technique that analyzes information system logs to reconstruct and visualize business processes as they actually occur, not as they should occur. It reveals bottlenecks, deviations, and hidden inefficiencies. It is the ideal starting point before automating: it shows where automation would bring the greatest benefit.

Task Mining

Task mining observes how users interact with the computer (clicks, typing, navigating between applications) to identify repetitive tasks that can be automated. Unlike process mining which analyzes system logs, task mining captures employees' daily work. It reveals automations that no manager would see by analyzing only official processes.

Intelligent Automation

Intelligent automation combines RPA with AI to automate not just repetitive tasks but also those requiring comprehension and decision-making. A 'classic' RPA bot copies data; an intelligent automation reads an invoice, understands its content, decides how to classify it, and registers it in the management system. It is the natural evolution of RPA for mature companies.

Hyperautomation

Hyperautomation is the strategy of automating as many business processes as possible by combining AI, RPA, process mining, and low-code tools. It is not about automating a single task but rethinking entire end-to-end workflows. Gartner identifies it as a mega technology trend. For SMEs, it is a medium-term goal after the first pilot automations.

See all glossary terms →

Want to apply AI in your business?

Talk to us. The first call is free and no commitment.

Book a call