AI Document Management for Construction Company
Construction company in the Lazio region - 180 employees, 12 active job sites simultaneously
-75% (from 40h/week to 10h)
Document management time
-60% (from 45 to 18 days)
Average payment delay
-92%
Missing documents at progress report closure
-80%
Document-related disputes
+320,000 EUR/year
Improved cash flow
The problem to solve
Managing progress reports, delivery notes, safety documents, and subcontractor certifications was entirely paper-based and fragmented. Each job site generated 400+ documents per month. Delays in document collection caused payment slippages averaging 45 days and disputes with project owners.
What we implemented
AI-powered document management platform that captures documents from photos, email, and scans, automatically classifies them, extracts key data (amounts, dates, references), verifies completeness and compliance, and generates alerts for deadlines and missing documents. Dashboard for site managers with real-time progress status.
Measured impact
Document management time
-75% (from 40h/week to 10h)
Average payment delay
-60% (from 45 to 18 days)
Missing documents at progress report closure
-92%
Document-related disputes
-80%
Improved cash flow
+320,000 EUR/year
Timeline
10 weeks (5 development + 3 integration + 2 site rollout)
Investment
60,000 - 85,000 EUR (SME Digitalization grant up to 50%)
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