AI Bank Reconciliation for Accounting Firm
Associated accounting firm - 18 professionals, 450 clients including SMEs and professionals
-82% (from 320h to 58h)
Monthly reconciliation hours
-94% (from 5% to 0.3%)
Matching errors
+45%
Clients managed per staff member
+260 hours/month
Time freed for advisory
+80 in 12 months
New clients acquired (capacity)
The problem to solve
Bank reconciliation for 450 clients required 320 hours/month of manual work. Matching errors were frequent (5%), and tax deadlines created unsustainable workload peaks. The team devoted too much time to low-value activities, limiting the capacity to offer strategic advisory.
What we implemented
AI bank reconciliation agent that: (1) automatically imports bank statements from 12 different banks, (2) matches transactions to issued/received invoices with intelligent matching, (3) automatically classifies expenses by accounting category, (4) flags anomalies and unreconcilable transactions for human review.
Measured impact
Monthly reconciliation hours
-82% (from 320h to 58h)
Matching errors
-94% (from 5% to 0.3%)
Clients managed per staff member
+45%
Time freed for advisory
+260 hours/month
New clients acquired (capacity)
+80 in 12 months
Timeline
8 weeks (4 development + 2 accounting software integration + 2 testing)
Investment
35,000 - 50,000 EUR (Innovation Manager Voucher up to 80,000 EUR)
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